ReqSuite® Requirements Manager (RM)
Export and Import

Via the Export/Import item in the menu bar of ReqSuite® RM, users can initiate the data exchange with other tools. Besides an export and import of Word, Excel and ReqIF files, the project content can also be exported as a ZIP, or synchronized with other development tools such as JIRA, TFS/AzureDevOps, GitLab or further ReqSuite® RM installations (see Figure 1).

Figure 1. Submenu items of the menu bar related to data exchange functions

While the Excel, ReqIF and ZIP interfaces work by default, Word export requires prior definition of document templates and the exchange with other development tools a corresponding setup.

Word

Using the Word export function, the project content is exported to an MS Word® document based on document template(s) that can be customized during project configuration. If several templates are available, users can select which template is to be used for export.

With the help of the Word import functions, the contents from a given Word document can be imported into a ReqSuite® RM project as elements of a certain category. In doing so, the users can decide which category and attribute the document’s paragraphs or sentences should be assigned to and whether a better mapping should be applied automatically, if possible.

Important Note: Importing Word documents does not always work properly due to their informal structure. If quite unstructured Word documents are available, we recommend to use special import tools of our partners in addition to ReqSuite® RM, or even better, to perform the data exchange via Excel or ReqIF instead of Word.

Users with the “ProjectAdmin” project role and the “TenantAdmin” basic role can modify the document templates for the corresponding project. This includes uploading additional templates for the project or overwriting the project template’s document templates.

Excel

Using the Excel export function, the project content is exported to an Excel spreadsheet. For this purpose, ReqSuite® RM offers a simple and an advanced export.

The simple export creates an Excel file in which the elements of each category are displayed on a separate tab within the table. Excel files based on a simple export can neither be customized nor re-imported.

The advanced export creates an Excel file containing only the elements of the selected categories. In addition, related elements from another category can be included. As an alternative to exporting the content itself, this export variant also offers the possibility to create a traceability matrix between two categories. Excel files based on an advanced export (both content-related files and traceability-related spreadsheets) can be re-imported using the Excel import function.

Important Note: The Excel import can be used not only for a re-import of already exported contents, but also for the first-time import of existing data into a project. For this purpose, an (empty) spreadsheet must be created using the advanced export function. By copying existing content column by column into the corresponding column in this created spreadsheet and by filling in the column “ReqSuite_Category” with the name of the category into which the elements are to be imported, an importable file can be created manually.

ReqIF

Using the ReqIF export function, the project content is exported to a zipped ReqIF file. For this purpose, ReqSuite® RM offers a standard and an advanced export.

The standard ReqIF export creates ReqIF files according to the elements supported by the official ReqIF standard. These files contain all categories and their elements including attribute values, relations, images in RICHTEXT boxes and other attachments. Since they follow the standard, they can be imported by third-party RM tools.

The extended ReqIF export, on the other hand, creates ReqIF files enriched with ReqSuite® RM-specific concepts that cannot be interpreted by other RM tools. The purpose of this export is to backup project contents or to support migrations between different ReqSuite® RM installations.

Regardless of the selected ReqIF export, both types can be re-imported without loss of information.

Important Note: Even if standard ReqIF files are imported / exported, ReqSuite® RM has to adapt the contents to the supported concepts. For example, in ReqSuite® RM file attachments are stored separately and not as an informal part of a description field as it is the case in some other RM tools. Therefore, the import will split such data explicitly.

ZIP

Using the ZIP export, ReqSuite® RM generates a ZIP file that includes

  • all Word export according to all existing document templates
  • a simple Excel export
  • an advanced ReqIF export
  • all attachments assigned to elements of the project
Interfaces

If a data exchange to other tools such as JIRA, TFS/AzureDevOps, GitLab or other ReqSuite® RM instances is set up, users can synchronize project data with these tools at the push of a button according to this configuration.

Note: For a hands-on introduction to the export and import features of ReqSuite® RM, please take a look at the following tutorial video: